as soon as possible
part-time (19,25 Std. / Week) limited until December 31, 2026
Your salary will be based on TV-L EG 8

» Your tasks

  • Correspondence with other international scientific organisations
  • Coordination of appointments
  • Processing of personnel matters ready for signature
  • Organisational and administrative handling of business transactions
  • Organisation of business trips of the group leader
  • Taking care of travel reimbursements of group leader
  • Support of group members with travel reimbursements
  • Support for international staff. This includes assistance with visa applications, finding accommodation, general administrative tasks etc.
  • Guidance and supervision of student affairs
  • Handling general secretarial tasks (ordering office supplies, processing invoices, requesting quotations, making announcements, keep track of travel expenses etc.)
  • Making announcements
  • Accompanying the recruitment process, including job advertisements, interview invitations and preparation and onboarding
  • Support with onboarding process of new group members

» Your Profile

  • Education as Administrative Assitant or equal qualification is required
  • Professional experience in scientific administration in academia is a plus
  • Confident command of the German language and business fluent
  • Proficient in spoken and written English
  • Very good computer skills (Word, Excel, Outlook)
  • Very good organisational skills, confident appearance and strong communication skills
  • Ability to work in a team as well as independently and precisely

» Our Offer

  • A varied job in an international team with dynamic tasks in a scientific environment
  • A fair working environment with appreciative cooperation
  • Internal and external training opportunities
  • Flexible working time models to support family life
  • Possibility to work in home office
  • Occupational health management offers

» Your future with us

Working at the University Hospital of Cologne and the Faculty of Medicine means helping to shape the future - the future of medicine, the future of patients and, of course, your own future. You benefit from over 60 clinics and institutes as well as numerous other departments and facilities and more than 12,000 jobs. The Faculty of Medicine at the University of Cologne and the University Hospital of Cologne take on important social tasks in research, teaching and patient care. A close network with many university and non-university partners guarantees internationally successful science and the excellent education of our students.

» Your future in detail

CECAD is an inclusive, equal opportunity employer that offers attractive conditions and benefits commensurate with an international research organization with a very collegial and family-friendly work environment.


Applications from women are expressly encouraged and will be given priority in the event of equal suitability, qualifications and professional performance.

People with disabilities are welcome and will be given preference if they have the same aptitude and qualifications.

Professor Dr. Christian Frezza christian.frezza@uk-koeln.de or Dr. Desiree Schatton desiree.schatton@uk-koeln.de
https://www.uk-koeln.de
Application deadline: 30.06.2024
Universitätsklinikum Köln AöR
PA29
Geschäftsbereich Personal
Job-ID: 00004550
50937 Köln